Eckington BFC Club Information

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Club History

Eckington Boys Football Club was founded in 1983 by J. Adams, J. Gardner, J. Barden, A. Bailey, M. Wake and P. Reaney. The club formed from the old Halfway & Eckington Club when it was realised that the then Under 11's were mainly from Eckington, and from this came the idea that Eckington could and should support a local team. From this small beginning the boys teams have gradually expanded to the current level participating in 10 different age groups.

Several attempts to establish girls football within the club were made during the past 10 years and since 2002 this section of the club has continued to flourish and continues to expand.

In 2006 an Open Age team was introduced to enable previous playing members to continue their associations with the club.

There are now a total of 16 teams with approximately 180 boys and 40 girls playing each week-end throughout the season.

The club participates in the following leagues:-

- Sheffield & District Junior Sunday League

- Rowsley League

- Chesterfield & District Sunday league

- Sheffield & Hallamshire Girls County League

EBFC was the first club in the country to have a Child Protection and Welfare policy, which was followed by the rest of the league.

The club name was changed in 2006 to accurately reflect the incorporation of male and female teams (Boys and Belles) enabling the retention of the original club logo,

The Eckington B.F.C badge - the canary and miners lamp, which reflects the local mining roots and the past footballing connections with Norwich City football club.

FA Charter Standard

Eckington BFC are a Charter Standard Development Club striving towards achieving Charter Standard Community status in 2017.

Membership

Membership

1. A club member is defined as:-

(a) Any player who is registered with his/her respective League in the name of E.B.F.C.
(b) The parent(s)/Guardian(s) of any registered player.
(c) Any player not registered with any league but who has completed at least 10 training sessions with theappropriate age group.
(d) The parent(s)/Guardian(s) of (c) above.
(e) All persons holding official positions within the club e.g. Chairman, Vice Chairman, Secretary, Treasurer, Team Manager or persons appointed by Team Managers as assistants.
(f) Any person(s) granted Honorary Membership.

(2) (a) The Trustees may only refuse an application for membership if, acting reasonably and properly, they consider it to be in the best interests of the Charity to refuse the application.
(b) The Trustees must inform the applicant in writing of the reasons for the refusal within twenty-one days of the decision.
(c) The Trustees must consider any written representations the applicant may make about the decision. The Trustees' decision following any written representations must be notified to the applicant in writing but shall be final.

(3) Membership is not transferable to anyone else.

(4) The Trustees must keep a register of names and addresses of the members which must be made available to any member upon request.

Termination of Membership

Membership is terminated if:
(1) the member dies or, if it is an organisation, ceases to exist;
(2) the member resigns by written notice to the Charity unless, after the resignation, there would be less than two members;
(3) any sum due from the member to the Charity is not paid in full within six months of it falling due;
(4) the member is removed from membership by a resolution of the Trustees that it is in the best interests of the Charity that his or her membership is terminated. A resolution to remove a member from membership may only be passed if:
(a) the member has been given at least twenty one days' notice in writing of the meeting of the Trustees at which the resolution will be proposed and the reasons why it is to be proposed;
(b) the member or, at the option of the member, the member's representative (who need not be a member of the Charity) has been allowed to make representations to the meeting.

Child Protection & Welfare

Complaints Procedure
In the event that any member feels that he or she has suffered discrimination in any way or that the club policies, rules or code of conduct have been broken, they should follow the procedures below
1. They should report the matter to the club secretary or any other member of the committee. The report should include:

• Details of what, when and where the occurrence took place
• Any witness statement and names
· Names of any others who have been treated in a similar way
• Details of any former complaints made about the incident, date, when and to whom made
• A preference for a solution to the incident

2. The club's management committee will sit for any hearings that ere requested

3. The club's management committee will have the power to:-

i. warn as to future conduct
ii. suspend from membership
iii. remove from membership
any persons found to have broken the club's policies or codes of conduct.

Policy Statement on Child Protection and Welfare
» Download the Child Protection & Welfare Document

Eckington .B.F.C., in conjunction with local football authorities and Social Services, want to make sure that all players and members are protected and kept safe from harm while they are with managers, coaches and officials in our organisation.

We do this by:-
• Making sure that all our club officials are carefully selected, vetted and trained
• Ensuring that details of any player's illnesses and medication are available whenever club matches or activities are taking place
• Giving parents and players information about what our club's aims and ambitions are and what they can expect from us
• Advising parents of what the club expects from them
• Letting parents and players know how to voice their concerns or complain if there is anything they are not happy about
• Appointing a child protection & welfare co-ordinator within the club

The club has prepared detailed good practice procedures, regarding child protection and welfare, that this club will adopt whilst children are in our care. This information is available within this website.

Equal Opportunities
» Download the Equal Opportunities Document

Eckington B.F.C. is committed to a policy of equal treatment of all members and requires all members of whatever level or authority, to abide by and adhere to this general principle and the requirements of the Codes of Practice issued by the Equal Opportunities Commission and Commission for Racial Equality.

All members are expected to abide by the requirements of the Race Relations Act 1976, Sex Discrimination Act 1986 and Disability Discrimination Act 1995. Specifically discrimination is prohibited by:
• Treating any individual on grounds of gender, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation or disability less favourably than others
• Expecting any individual solely on the grounds stated above to comply with requirement(s) for any reason whatsoever related to their membership, which are different from the requirements for others
• Imposing on an individual requirements which are in effect more onerous on that individual than they are on others. For example, this would include applying a condition which makes it more difficult for members of a particular race or sex to comply than others not of that race or sex
• Victimisation of an individual.
· Harassment of an individual, by virtue of discrimination.
· Any other act or omission of an act, which has as its effect the disadvantaging of a member against another, or others, purely on the above grounds. Thus, in all the Club's recruitment, selection, promotion and training processes, as well as disciplinary matters, it is essential that merit, experience, skills and temperament are considered as objectively as possible.

Eckington B.F.C. commits itself to the immediate investigation of any claims of discrimination on the above grounds and where such is found to be the case, a requirement that the practice cease forthwith, restitution of damage or loss (if necessary) and to the investigation of any member accused of discrimination.

The Football Club commits itself to the disabled person whenever possible and will treat such members, in aspects of their recruitment and membership, in exactly the same manner as other members. The difficulties of their disablement permitting assistance will be given, wherever possible to ensure that disabled members are helped in gaining access. Appropriate training will be made to such members who request it.

Any member found guilty of discrimination will be instructed to desist forthwith. Since discrimination in its many forms is against the Football Club's policy, any members offending will be dealt with under the disciplinary procedure.

Definitions of Child Abuse
Children may be abused by a parent, a sibling or other relative, a carer, an acquaintance or a stranger who may be an adult or a young person. The abuse maybe as a result of a deliberate act or of a failure on the part of a parent or carer to act or to provide proper care, or both. The abuse may take a number of forms including:

Neglect
Where adults fail to meet a child's basic needs like food or warm clothing, fail or refuse to give children love, affection and attention. Children might also be constantly left alone or unsupervised. Neglect in a sport situation could include a coach not ensuring children were safe, exposing them to undue cold or to unnecessary risk of injury.

Physical Abuse
Where adults physically hurt or injure children by hitting, shaking, squeezing,burning and biting or by giving children alcohol, inappropriate drugs or poison.Attempted suffocation or drowning also comes within this category. In sports situations, physical abuse might occur when the nature and intensity of training exceeds the capacity of the child's immature and growing body.

Sexual Abuse
Actual or likely sexual exploitation of a child. The involvement of children and adolescents in sexual activities they do not truly comprehend, to which they are unable to give informed consent or that violate social taboos of family roles.

Emotional Abuse
Persistent lack of love and affection, where a child may be constantly shouted at, threatened or taunted which may make the child very nervous and withdrawn. emotional abuse may also occur when there is constant overprotection (which prevents children from socialising), or there is neglect, physical or sexual abuse. Emotional abuse in sport might occur if children are subjected to constant criticism, bullying or unrealistic pressure to perform to high expectations consistently.

Sexual activity involving a child who has achieved sufficient understanding and intelligence to be capable of making up his or her own mind in the matter, while illegal, may not necessarily constitute sexual abuse as defined for the purposes of the guide. One example which could fall into this category is a sexual relationship between a 16 year old girl and her 18 year old boyfriend. The decision to initiate child protection action in such cases is a matter for professional judgement and each case should be considered individually. The criminal aspects of the case will of course be dealt with by the police.

Reporting Suspicions of Abuse

Everyone within Eckington B.F.C. both officials and parents, should be aware of the person within E.B.F.C. who should always be informed of any concerns about a child being abused. Details of the E.B.F.C. Child Protection Officer together with information regarding appropriate contacts outside of our organisation are listed below:-

For Confidential, informal consultation & advice contact either of the Child Protection Officers below:-

Jodie Hepworth
Email: jodie_natasha@hotmail.co.uk
Mobile: 07735 325254

Dawn Taylor
Email: dawnjataylor@btinternet.com
Mobile: 07963 932615

Social Services Office: Police: NSPCC:
Sheffield Social Services South Yorkshire Police Child Protection, Union Street Snig Hill Helpline, Sheffield Sheffield Call free, South Yorkshire, Tel: 01142 734934 Tel: 01142 202020 Tel: 0800 800500


Information Required:
In any cases where an allegation is made, or someone has concerns, a record should be made. The following details will be required by the Child Protection Officer:-
o Name of child o Age
o Any special factors o Parent's name(s)
o Home address & telephone no. o Is the person making the report
expressing their own concerns or
o What has prompted the concerns? passing on those of somebody else?
Include dates & times etc. of any If so record details.
specific concerns

• Any physical signs? Behavioural o Has the child been spoken to?
Signs or indirect signs? If so what was said?

o Have the parents been contacted? o Has anybody been alleged to be the
If so what was said? abuser? If so, record details.

• Has anyone else been consulted?
If so , record details.

Parental Responsibilities to Eckington B.F.C.

As a parent or guardian of a registered player with Eckington B.F.C. we would ask that you undertake the following responsibilities:-
We would expect you to:-
• Arrange transport to and from all matches and training sessions (or make arrangements with the team manager if difficulties arise)
• Advise the team manager or coach of any medical issues throughout the season
• Arrange to let the manager or coach know if a player cannot attend a match or training session
• Ensure that your child has full shin protection by wearing shinguards on every occasion when playing a match or training
• Positively encourage your child to fulfil their potential
• Abide by all club rules
• Raise any complaints or issues with your team manager as soon as they occur

We would not expect you to:-
• Shout at or intimidate your child, or other children, or match officials during a league match or training session

Players Code of Conduct
Players are the most important people in the sport. Playing for the team, and for the team to win, is the most fundamental part of the game. But not winning at any cost – Fair Play and respect for all others in the game is fundamentally important. This code focuses on a player's responsibilities.
Obligations towards the game

A player should:
1. make every effort to develop their own sporting abilities, in terms of skill, technique, tactics and stamina
2. give maximum effort and strive for the best performance during a game, even if the team is in a position where the desired result has already been achieved
3. set a positive example for others, particularly young players and supporters
4. avoid all forms of gamesmanship, and time wasting 5. always have regard to the best interests of the game, including where publicly expressing an opinion on the game and any particular aspect of it, including others in the game
6. not use inappropriate language

Obligations towards one's own team

A player should:
1. make every effort consistent with Fair Play and the Laws of the Game to help his own team win
2. resist any influence which might, or might be seen to, bring into question his/her commitment to the team winning

Respect for the Laws of the Game and Competition Rules

A player should:
1. know and abide by the laws, rules and spirit of the game and competition rules
2. accept success and failure, victory and defeat, equally
3. resist any temptation to take banned substances or use banned techniques

Respect towards opponents

A player should:
1. treat opponents with due respect at all times, irrespective of the result of the game
2. safeguard the physical fitness of opponents, avoid violence and rough play, and help injured opponents

Respect towards match officials

A player should:
1. accept the decision of the match official without protest
2. avoid words or actions which may mislead a match official
3. show due respect towards match officials

Respect towards team officials

A player should:
1. abide by the instructions of their coach and team officials provided they do not contradict the spirit of the code
2. show due respect towards the team officials of the opposition


Obligations towards the supporters


A player should:

1. show due respect to the interests of supporters

Coach & Officials Good Practice Guidelines

Making arrangements for the proper supervision of children is one of the most effective ways on minimising opportunities for children to suffer harm of any kind whilst in your care. Our duty to care suggests that it is good practice when organising home/away matches or training that the following should be adhered to:-

Matches & Training

Always ensure that all parents and children are provided with full details of fixtures and training times - both start and end times. Parental consent forms which detail any medical problems and details of any appropriate medication must be obtained from all parents before a child is permitted to take part in club activities. Such information must be available at all organised activities for use, where necessary, by appropriate medical experts.

General Supervision

Officials in charge must be satisfied that those people assisting on match days or in training are fully competent to do so. Children must never be left unsupervised at any venue whether it be indoors or outdoors and officials should be aware of where children are and what they are doing. Dangerous behaviour by children must not be allowed.

Protecting Children and Officials

You can reduce likely situations of abuse of children and help protect yourself from false accusations by making sure that everyone is aware that, as a general rule, it doesn't make sense to ..

- spend excessive amounts of time alone with children away from others

- take children alone in a car journey, however short

- take children to their home

Where occasions arise where it is unavoidable that these things do happen, they should only occur with the full knowledge and consent of a senior club official or the child's parent/guardian.

As a club official you should never…

- engage in rough physical games, including horseplay

- engage in sexually provocative games

- allow or engage in inappropriate touching of any form

- allow children to use inappropriate language unchallenged

- make sexually suggestive comments about or to a child even in fun

- let allegations a child makes go unchallenged or unrecorded

- do things of a personal nature for children that they can do themselves


Reporting Allegations or Suspicions of Abuse

Should any allegations or suspicions of abuse arise, a record of the concerns should be made on the appropriate form and provided to the Club Child Protection Officer without delay. Any reports of abuse will be fully investigated and, where appropriate, reported to the appropriate authorities.



Supporters Charter

As a supporter of Eckington B.F.C. teams I/we, agree to abide by the supporters charter of:-

1. No obscene language

2. No racial comments or chants

3. No singling out of any player for criticism

4. Comments to players must be of a constructive nature

5. No derogatory comments to opposing team members or players

6. No abusing match officials

I understand that any breach of the charter could result in me/us being asked to leave the playing area by the team manager

Goalpost Safety.

Tragically during the past few years, nine children have been killed by falling goalposts. Football should be fun, safe and enjoyable, whether you play in a park, at school or for E.B.F.C. . The F.A. are therefore working with manufacturers and the British Standards Institution to set new standards in goalpost safety.

The four golden rules to remember before each game are:-

Check it - Examine the goalposts to ensure that they are in good condition

Secure it - Ensure they are securely fastened to the ground

Test it - Always test for stability

Respect it - Under no circumstances should children or adults use the goal as gymnastic equipment

Remember, if you are concerned about the safety of any of the equipment raise the matter with your team coach and the referee

Photography

From time to time team photographs will be taken by authorised club officials for the purposes of promoting team spirit, achievements and for provision to team sponsors.

Please help us to facilitate this important aspect of the club development by giving your consent.

To withhold such consent may make it difficult for us to achieve our fundraising targets where we are unable to provide our team sponsors with complete photographs.

We do, however, recognise that some parents or guardians will not want to give their consent and we will respect such wishes.


CRB Checks

All club officials that work with children within the club are subject to CRB checks made by the local F.A.

In the unlikely event that an individual fails to meet the required registration standard, the individual will be suspended from all club activity until such time as the club has received confirmation that the CRB check is clear.

Communication with the individual concerned will be undertaken by the club Child Protection Officer.

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Meetings

Meetings of the Managers and Club committee are to be held at Eckington Miners Welfare, Pipeyard Lane, Eckington on the 1st Thursday of every month.

Meetings commence at 8.30pm prompt and are open to ALL members. Managers are expected to attend every Monthly meetings. Should they be unable to attend they must make every effort to send an Assistant Manager OR representative from their team.

Club Constitution & Byelaws

Constitution

Adopted on the 8th February 2007 & amended on 3rd May 2007

PART 1

1. Adoption of the Constitution

The association and its property will be administered and managed in accordance with the provisions in Parts 1 and 2 of this constitution.

2. The Name

The associations name is Eckington B.F.C. (and in this document it is called the charity)

3. The Objects

The Charity's objects (the Objects) are …

To provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation, in particular Association Football, for young people aged 16 to 18 and the public at large with the object of improving their conditions of life.

4. Application of the Income and Property

(1) The income and property of the Charity shall be applied solely towards the promotion of the Objects.

(2) A Trustee may pay out of, or be reimbursed from, the property of the Charity reasonable expenses properly incurred by him or her when acting on behalf of the Charity.

(3) None of the income or property of the Charity may be paid or transferred directly or indirectly by way of dividend bonus or otherwise by way of profit to any member of the Charity. This does not prevent:
(a) a member who is not also a Trustee from receiving reasonable and proper remuneration for any goods or services supplied to the Charity;
(b) a Trustee from:
(i) buying goods or services from the Charity upon the same terms as other members or members of the public;
(ii) receiving a benefit from the Charity in the capacity of a beneficiary of the Charity, provided that the Trustees comply with the provisions of sub clause (6) of this clause, or as a member of the Charity and upon the same terms as other members
( c) the purchase of indemnity insurance for the Trustees against any liability that by virtue of any rule of law would otherwise attach to a Trustee or other officer in respect of any negligence, default breach of duty or breach of trust of which he or she may be guilty in relation to the Charity but excluding:
(i) fines
(ii) costs of unsuccessfully defending criminal prosecutions for offences arising out of the fraud, dishonesty or wilful or reckless misconduct of the Trustee or other officer;
(iii) liabilities to the Charity that result from conduct that the Trustee or other officer knew or ought to have known was not in the best interests of the Charity or in respect of which the person concerned did not care whether that conduct was in the best interests of the Charity or not.

(4) No Trustee may be paid or receive any other benefit for being a Trustee.

(5) A Trustee may:
(a) sell goods, services or any interest in land to the Charity
(b) be employed by or receive any remuneration from the Charity
(c) receive any other financial benefit from the Charity
if:
(d) he or she is not prevented from so doing by sub-clause (4) of this clause;
and
(e) the benefit is permitted by sub-clause (3) of this clause; or
(f) the benefit is authorised by the Trustees in accordance with the conditions in sub-clause (6) of this clause.

(6) (a) If it is proposed that a Trustee should receive a benefit from the Charity that is not already permitted under sub-clause (3) of this clause, he or she must:
(i) declare his or her interest in the proposal;
(ii) be absent from that part of any meeting at which the proposal is discussed and take no part in any discussion of it;
(iii) not be counted in determining whether the meeting is quorate;
(iv) not vote on the proposal
(b) In cases covered by sub-clause (5) of this clause, those Trustees who do not stand to receive the proposed benefit must be satisfied that it is in the interests of the Charity to contract with or employ that Trustee rather than with someone who is not a Trustee and they must record the reason for their decision in the minutes. In reaching that decision the Trustees must balance the advantage of contracting with or employing a Trustee against the disadvantage of doing so (especially the loss of the Trustee's services as a result of dealing with the Trustee's conflict of interest).
(c) The Trustees may only authorise a transaction falling within paragraphs 5 (a)-(c) of this clause if the Trustee body comprises a majority of Trustees who have not received any such benefit.
(d) If the Trustees fail to follow this procedure, the resolution to confer a benefit upon the Trustee will be void and the Trustee must repay to the Charity the value of any benefit received by the Trustee from the Charity.

(7) A Trustee must absent himself or herself from any discussions of the Trustees in which it is possible that a conflict will arise between his or her duty to act solely in the interests of the Charity and any personal interest (including but not limited to any personal financial interest) and take no part in the voting upon the matter.

(8) In this Clause 4, 'Trustee' shall include any person firm or company connected with the Trustee.

5. Dissolution

(1) If the members resolve to dissolve the Charity the Trustees will remain in office as Charity Trustees and be responsible for winding up the affairs of the Charity in accordance with this clause.

(2) The Trustees must collect in all the assets of the Charity and must pay or make provision for all the liabilities of the Charity.

(3) The Trustees must apply any remaining property or money
(a) directly for the Objects;
(b) by transfer to any Charity or charities for purposes the same as or similar to the Charity
(c) in such other manner as the Charity Commissioners for England and Wales ('the Commission') may approve in advance.

(4) The members may pass a resolution before or at the same time as the resolution to dissolve the Charity specifying the manner in which the Trustees are to apply the remaining property or assets of the Charity and the Trustees must comply with the resolution if it is consistent with paragraphs (a)-(c) inclusive in sub clause (3) above.

(5) In no circumstances shall the net assets of the Charity be paid to or distributed among the members of the Charity (except to a member that is itself a Charity)

(6) The Trustees must notify the Commission promptly that the Charity has been dissolved. If the Trustees are obliged to send the Charity's accounts to the Commission for the accounting period which ended before its dissolution, they must send the Commission the Charity's final accounts.

6. Amendments

(1) The Charity may amend any provision contained in Part 1 of this Constitution provided that
(a) no amendment may be made that would have the effect of making the Charity cease to be a Charity at law;
(b) no amendment may be made to alter the Objects if the change would not be within the reasonable contemplation of the members of or donors to the Charity;
(c) no amendment may be made to clause 4 without the prior written consent of the Commission
(d) any resolution to amend a provision of Part 1 of this constitution is passed by not less than two thirds of the members present and voting at a general meeting.

(2) Any provision contained in Part 2 of this constitution may be amended, provided that any such amendment is made by resolution passed by a simple majority of the members present and voting at a general meeting.

(3) A copy of any resolution amending this constitution shall be sent to the Commission within twenty one days of it being passed.

Part 2

1. Membership

(1) A club member is defined as:-
(a) Any player who is registered with his/her respective League in the name of E.B.F.C.
(b) The parent(s)/Guardian(s) of any registered player.
(c)Any player not registered with any league but who has completed at least 10 training sessions with theappropriate age group.
(d) The parent(s)/Guardian(s) of (c ) above.
(e) All persons holding official positions within the club e.g. Chairman, Vice Chairman, Secretary, Treasurer, Team Manager or persons appointed by Team Managers as assistants.
(f) Any person(s) granted Honorary Membership.

(2) (a) The Trustees may only refuse an application for membership if, acting reasonably and properly, they consider it to be in the best interests of the Charity to refuse the application.
(b) The Trustees must inform the applicant in writing of the reasons for the refusal within twenty-one days of the decision.
(c) The Trustees must consider any written representations the applicant may make about the decision. The Trustees' decision following any written representations must be notified to the applicant in writing but shall be final.

(3) Membership is not transferable to anyone else.

(4) The Trustees must keep a register of names and addresses of the members which must be made available to any member upon request.

8. Termination of Membership

Membership is terminated if:
(1) the member dies or, if it is an organisation, ceases to exist;

(2) the member resigns by written notice to the Charity unless, after the resignation, there would be less than two members;

(3) any sum due from the member to the Charity is not paid in full within six months of it falling due;

(4) the member is removed from membership by a resolution of the Trustees that it is in the best interests of the Charity that his or her membership is terminated. A resolution to remove a member from membership may only be passed if:
(a) the member has been given at least twenty one days' notice in writing of the meeting of the Trustees at which the resolution will be proposed and the reasons why it is to be proposed;
(b) the member or, at the option of the member, the member's representative (who need not be a member of the Charity) has been allowed to make representations to the meeting.

9. General meetings

(1) The Charity must hold a general meeting within twelve months of the date of the adoption of this constitution.

(2) An annual general meeting must be held in each subsequent year and not more than fifteen months may elapse between successive annual general meetings.

(3) All general meetings other than annual general meetings shall be called special general meetings.

(4) The Trustees may call a special general meeting at any time.

(5) The Trustees must call a special general meeting if requested to do so in writing by at least ten members or one tenth of the membership, which ever is the greater. The request must state the nature of the business that is to be discussed. If the Trustees fail to hold the meeting within twenty-eight days of the request, the members may proceed to call a special general meeting but in doing so they must comply with the provisions of this Constitution.

10. Notice

(1) The minimum period of notice required to hold any general meeting of the Charity is fourteen clear days from the date on which the notice is deemed to have been given.

(2) A general meeting may be called by shorter notice, if it is so agreed by all the members entitled to attend and vote.

(3) The notice must specify the date, time and place of the meeting and the general nature of the business to be transacted. If the meeting is to be an annual general meeting, the notice must say so.

(4) The notice must be given to all the members and to the Trustees.

11. Quorum

(1) No business shall be transacted at any general meeting unless a quorum is present.

(2) A quorum is;

• four members entitled to vote upon the business to be conducted at the meeting, to include at least two of the four elected positions of Chairman, Vice Chairman, Secretary an Treasurer; or

• one tenth of the total membership at the time, whichever is the greater.

(3) The authorised representative of a member organisation shall be counted in the quorum.

(4) If:
(a) a quorum is not present within half an hour from the time appointed for the meeting; or
(b) during a meeting a quorum ceases to be present, the meeting shall be adjourned to such time and place as the Trustees shall determine.

(5) The Trustees must re-convene the meeting and must give at least seven clear days' notice of the re-convened meeting stating the date time and place of the meeting.

(6) If no quorum is present at the re-convened meeting within fifteen minutes of the time specified for the start of the meeting the members present at that time shall constitute the quorum for that meeting.

12. Chair

(1) General meetings shall be chaired by the person who has been elected as Chair.

(2) If there is no such person or he or she is not present within fifteen minutes of the time appointed for the meeting a Trustee nominated by the Trustees shall chair the meeting.

(3) If there is only one Trustee present and willing to act, he or she shall chair the meeting.

(4) If no Trustee is present and willing to chair the meeting within fifteen minutes after the time appointed for holding it, the members present and entitled to vote must choose one of their number to chair the meeting.

13. Adjournments

(1) The members present at a meeting may resolve that the meeting shall be adjourned.

(2) The person who is chairing the meeting must decide the date time and place at which meeting is to be re-convened unless those details are specified in the resolution.

(3) No business shall be conducted at an adjourned meeting unless it could properly have been conducted at the meeting had the adjournment not taken place.

(4) If a meeting is adjourned by a resolution of the members for more than seven days, at least seven clear days' notice shall be given of the re-convened meeting stating the date time and place of the meeting.

14. Votes

(1) Each member shall have one vote but if there is an equality of votes the person who is chairing the meeting shall have a casting vote in addition to any other vote he or she may have.

(2) A resolution in writing signed by each member (or in the case of a member that is an organisation, by its authorised representative) who would have been entitled to vote upon it had it been proposed at a general meeting shall be effective. It may comprise several copies each signed by or on behalf of one or more members.

15. Representatives of Other Bodies

(1) Any organisation that is a member of the Charity may nominate any person to act as its representative at any meeting of the Charity.

(2) The organisation must give written notice to the Charity of the name of its representative. The nominee shall not be entitled to represent the organisation at any meeting unless the notice has been received by the Charity. The nominee may continue to represent the organisation until written notice to the contrary is received by the Charity.

(3) Any notice given to the Charity will be conclusive evidence that the nominee is entitled to represent the organisation or that his or her authority has been revoked. The Charity shall not be required to consider whether the nominee has been properly appointed by the organisation.

16. Officers and Trustees

(1) The Charity and its property shall be managed and administered by a committee comprising the Officers and other members elected in accordance with this Constitution. The Officers and other members of the committee shall be the Trustees of the Charity and in this constitution are together called "the Trustees".

(2) The Charity shall have the following Officers:

• A chair,

• A secretary,

• A treasurer.

(3) A Trustee must be a member of the Charity or the nominated representative of an organisation that is a member of the Charity.

(4) No one may be appointed a Trustee if he or she would be disqualified from acting under the provisions of Clause 19.

(5) The number of Trustees shall be not less than three but (unless otherwise determined by a resolution of the Charity in general meeting) shall not be subject to any maximum.

(6) The first Trustees (including Officers) shall be those persons elected as Trustees and Officers at the meeting at which this constitution is adopted.

(7) A Trustee may not appoint anyone to act on his or her behalf at meetings of the Trustees.

17. The Appointment of Trustees

(1) The Charity in general meeting shall elect the Officers and the other Trustees.

(2) The Trustees may appoint any person who is willing to act as a Trustee. Subject to sub-clause 5(b) of this clause, they may also appoint Trustees to act as officers.

(3) Each of the Trustees shall retire with effect from the conclusion of the annual general meeting next after his or her appointment but shall be eligible for re-election at that annual general meeting.

(4) No-one may be elected a Trustee or an Officer at any annual general meeting unless prior to the meeting the Charity is given a notice that:

(a) is signed by a member entitled to vote at the meeting;

(b) states the member's intention to propose the appointment of a person as a Trustee or as an officer;

(c) is signed by the person who is to be proposed to show his or her willingness to be appointed.

(5) (a) The appointment of a Trustee, whether by the Charity in general meeting or by the other Trustees, must not cause the number of Trustees to exceed any number fixed in accordance with this constitution as the maximum number of Trustees.

(b) The Trustees may not appoint a person to be an Officer if a person has already been elected or appointed to that office and has not vacated the office.

18. Powers of Trustees

(1) The Trustees must manage the business of the Charity and have the following powers in order to further the Objects (but not for any other purpose):

(a) to raise funds. In doing so, the Trustees must not undertake any substantial permanent trading activity and must comply with any relevant statutory regulations;

(b) to buy, take on lease or in exchange, hire or otherwise acquire any property and to maintain and equip it for use;

(c) to sell, lease or otherwise dispose of all or any part of the property belonging to the Charity. In exercising this power, the Trustees must comply as appropriate with sections 36 and 37 of the Charities Act 1993;

(d) to borrow money and to charge the whole or any part of the property belonging to the Charity as security for repayment of the money borrowed. The Trustees must comply as appropriate with sections 38 and 39 of the Charities Act 1993 if they intend to mortgage land;

(e) to co-operate with other charities, voluntary bodies and statutory authorities and to exchange information and advice with them;

(f) to establish or support any charitable trusts, associations or institutions formed for any of the charitable purposes included in the Objects;

(g) to acquire, merge with or enter into any partnership or joint venture arrangement with any other Charity formed for any of the Objects;

(h) to set aside income as a reserve against future expenditure but only in accordance with a written policy about reserves;

(j) to obtain and pay for such goods and services as are necessary for carrying out the work of the Charity;

(k) to open and operate such bank and other accounts as the Trustees consider necessary and to invest funds and to delegate the management of funds in the same manner and subject to the same conditions as the Trustees of a trust are permitted to do by the Trustee Act 2000;

(l) to do all such other lawful things as are necessary for the achievement of the Objects;

(2) No alteration of this constitution or any special resolution shall have retrospective effect to invalidate any prior act of the Trustees;

(3) Any meeting of Trustees at which a quorum is present at the time the relevant decision is made may exercise all the powers exercisable by the Trustees.

19. Disqualification and Removal of Trustees

A Trustee shall cease to hold office if he or she:

(1) is disqualified for acting as a Trustee by virtue of section 72 of the Charities Act 1993 (or any statutory re-enactment or modification of that provision);

(2) ceases to be a member of the Charity;

(3) becomes incapable by reason of mental disorder, illness or injury of managing and administering his or her own affairs;

(4) resigns as a Trustee by notice to the Charity (but only if at least two Trustees will remain in office when the notice of resignation is to take effect); or

(5) is absent without the permission of the Trustees from all their meetings held within a period of six consecutive months and the Trustees resolve that his or her office be vacated.

20. Proceedings of Trustees

(1) The Trustees may regulate their proceedings as they think fit, subject to the provisions of this constitution.

(2) Any Trustee may call a meeting of the Trustees.

(3) The secretary must call a meeting of the Trustees if requested to do so by a Trustee.

(4) Questions arising at a meeting must be decided by a majority of votes.

(5) In the case of an equality of votes, the person who chairs the meeting shall have a second or casting vote.

(6) No decision may be made by a meeting of the Trustees unless a quorum is present at the time the decision is purported to be made.

(7) The quorum shall be two or the number nearest to one third of the total number of Trustees, whichever is the greater or such larger number as may be decided from time to time by the Trustees.

(8) A Trustee shall not be counted in the quorum present when any decision is made about a matter upon which that Trustee is not entitled to vote.

(9) If the number of Trustees is less than the number fixed as the quorum, the continuing Trustees or Trustee may act only for the purpose of filling vacancies or of calling a general meeting.

(10)The person elected as the Chair shall chair meetings of the Trustees.

(11)If the Chair is unwilling to preside or is not present within ten minutes after the time appointed for the meeting, the Trustees present may appoint one of their number to chair that meeting.

(12)The person appointed to chair meetings of the Trustees shall have no functions or powers except those conferred by this constitution or delegated to him or her in writing by the Trustees.

(13)A resolution in writing signed by all the Trustees entitled to receive notice of a meeting of Trustees or of a committee of Trustees and to vote upon the resolution shall be as valid and effectual as if it had been passed at a meeting of the Trustees or (as the case may be) a committee of Trustees duly convened and held.

(14)The resolution in writing may comprise several documents containing the text of the resolution in like form each signed by one or more Trustees.

21. Delegation

(1) The Trustees may delegate any of their powers or functions to a committee of two or more Trustees but the terms of any such delegation must be recorded in the minute book.

(2) The Trustees may impose conditions when delegating, including the conditions that:

• the relevant powers are to be exercised exclusively by the committee to whom they delegate;

• no expenditure may be incurred on behalf of the Charity except in accordance with a budget previously agreed with the Trustees.

(3) The Trustees may revoke or alter a delegation.

(4) All acts and proceedings of any committees must be fully and promptly reported to the Trustees.

22. Irregularities in Proceedings

(1) Subject to sub-clause (2) of this clause, all acts done by a meeting of Trustees, or of a committee of Trustees, shall be valid notwithstanding the participation in any vote of a Trustee:

• who was disqualified from holding office;

• who had previously retired or who had been obliged by the constitution to vacate office;

• who was not entitled to vote on the matter, whether by reason of a conflict of interest or otherwise.

if, without:

• the vote of that Trustee; and

• that Trustee being counted in the quorum,

the decision has been made by a majority of the Trustees at a quorate meeting.

(2) Sub-clause (1) of this clause does not permit a Trustee to keep any benefit that may be conferred upon him or her by a resolution of the Trustees or of a committee of Trustees if the resolution would otherwise have been void.

(3) No resolution or act of

(a) the Trustees

(b) any committee of the Trustees

(c) the Charity in general meeting

shall be invalidated by reason of the failure to give notice to any Trustee or member or by reason of any procedural defect in the meeting unless it is shown that the failure or defect has materially prejudiced a member or the beneficiaries of the Charity.

23. Minutes

The Trustees must keep minutes of all:

(1) appointments of Officers and Trustees made by the Trustees;

(2) proceedings at meetings of the Charity;

(3) meetings of the Trustees and committees of Trustees including:

• the names of the Trustees present at the meeting;

• the decisions made at the meetings; and

• where appropriate the reasons for the decisions.

24. Annual Report and Return and Accounts

(1) The Trustees must comply with their obligations under the Charities Act 1993 with regard to:

(a) the keeping of accounting records for the Charity;

(b) the preparation of annual statements of account for the Charity;

(c) the transmission of the statements of account to the Charity;

(d) the preparation of an annual report and its transmission to the Commission;

(e) the preparation of an annual return and its transmission to the Commission.

(2) Accounts must be prepared in accordance with the provisions of any Statement of Recommended Practice issued by the Commission, unless the Trustees are required to prepare accounts in accordance with the provisions of such a Statement prepared by another body.

25. Registered particulars

The Trustees must notify the Commission promptly of any changes to the Charity's entry on the Central Register of Charities.

26. Property

(1) The Trustees must ensure the title to:
(a) all land held by or in trust for the Charity that is not vested in the Official Custodian of Charities; and
(b) all investments held by or on behalf of the Charity, is vested either in a corporation entitled to act as custodian Trustee or in not less that three individuals appointed by them as holding Trustees.

(2) The terms of the appointment of any holding Trustees must provide that they may act only in accordance with lawful directions of the Trustees and that if they do so they will not be liable for the acts and defaults of the Trustees or of the members of the Charity.

(3) The Trustees may remove the holding Trustees at any time.

27. Repair and insurance

The Trustees must keep in repair and insure to their full value against fire and other usual risks all the buildings of the Charity (except those buildings that are required to be kept in repair and insured by a tenant). They must also insure suitably in respect of public liability and employer's liability.

28. Notices

(1) Any notice required by this constitution to be given to or by any person must be:
(a) in writing; or
(b) given using electronic communications.

(2) The Charity may give any notice to a member either:
(a) personally; or
(b) by sending it by post in a prepaid envelope addressed to the member at his or her address; or
(c) by leaving it at the address of the member; or
(d) by giving it using electronic communications to the member's address.

(3) A member who does not register an address with the Charity or who registers only a postal address that is not within the United Kingdom shall not be entitled to receive any notice from the Charity.

(4) A member present in person at any meeting of the Charity shall be deemed to have received notice of the meeting and of the purposes for which it was called.

(5) (a) Proof that an envelope containing a notice was properly addressed, prepaid and posted shall be conclusive evidence that the notice was given.
(b) Proof that a notice contained in an electronic communication was sent in accordance with guidance issued by the Institute of Chartered Secretaries and Administrators shall be conclusive evidence that the notice was given.
(c) A notice shall be deemed to be given 48 hours after the envelope containing it was posted or, in the case of an electronic communication, 48 hours after it was sent.

29. Rules

(1) The Trustees may from time to time make rules or bye-laws for the conduct of their business.

(2) The bye-laws may regulate the following matters but are not restricted to them:
(a) the admission of members of the Charity (including the admission of organisations to membership) and the rights and privileges of such members, and the entrance fees, subscriptions and other fees or payments to be made by members;
(b) the conduct of members of the Charity in relation to one another, and to the Charity's employees and volunteers;
(c) the setting aside of the whole or any part or parts of the Charity's premises at any particular time or times or for any particular purpose or purposes;
(d) the procedure at general meeting and meetings of the Trustees in so far as such procedure is not regulated by this Constitution;
(e) the keeping and authenticating of records. (If regulations made under this clause permit records of the Charity to be kept in electronic form and requires a Trustee to sign the record, the regulations must specify a method of recording the signature that enables it to be properly authenticated.)
(f) generally, all such matters as are commonly the subject matter of the rules of an unincorporated association.

(3) The Charity in general meeting has the power to alter, add to or repeal the rules or bye-laws.

(4) The Trustees must adopt such means as they think sufficient to bring the rules and bye-laws to the notice of members of the Charity.

(5) The rules or bye-laws shall be binding on all members of the Charity. No rule or bye-law shall be inconsistent with, or shall affect or repeal anything contained in, this constitution.

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Eckington B.F.C. Bye-laws 2007/2008

1. Names

1.1 The club shall be known as Eckington B.F.C.

1.2 All boys teams, up to and including the age of 18, playing for the club shall be known as Eckington Boys followed by their respective age group e.g. Eckington Boys Under 18's. The open age group shall be known as Eckington B.F.C.

1.3 All girls teams playing for the club shall be known as Eckington Belles followed by the respective age group e.g. Eckington Belles Under 16's.

2. Membership

2.1 A club member is defined as:-

· Any player who is registered with his/her respective League in the name of E.B.F.C.

· The parent(s)/Guardian(s) of any registered player.

· Any player not registered with any league but who has completed at least 10 training sessions with theappropriate age group.

· The parent(s)/Guardian(s) of c above.

· All persons holding official positions within the club e.g. Chairman, Vice Chairman, Secretary, Treasurer, Team Manager or persons appointed by Team Managers as assistants.

· Any person(s) granted Honorary Membership.

2.2 Playing members will be registered with the appropriate League and must abide by the League's rules.

2.3 Players will play for the youngest team that they are eligible to play for under the respective League rules.

3. Management Committee & Club Administration

3.1 The Annual General Meeting will be held within four weeks of the close of the season.

3.2 Changes and alterations to the rules of the club can only be made at an Annual General Meeting or an Extra-ordinary General Meeting.

3.3 Proposals for changes to club rules must be submitted to the Club Secretary at least 28 days prior to the A.G.M.

3.4 Any parent wishing to be nominated for election for the Management Committee must be proposed and seconded by at least two other parent members.

3.5 No playing member of the Club may vote at any A.G.M. or E.G.M.

3.6 The committee shall have the power to co-opt members to various sub-committees to assist in the management, Promotion and running of the club. Such members may attend committee meetings, but may only vote on matters relating to their sub committee. All appointments are initially for one year only.

3.7 All honorary members shall be elected by ballot.

3.8 The club shall be affiliated to the Sheffield & Hallamshire County Football Association and any other such County Football Association as required by an individual team's league membership.

3.9 In addition to the bye-laws of E.B.F.C. all rules of the Football Association shall apply.

3.10 An aim of E.B.F.C. will be to obtain (and maintain) the F.A. Charter Standard Club Award.

3.11 An aim of E.B.F.C. will be to obtain (and maintain) the F.A. Charter Standard Development Club Award.

3.12 Where E.B.F.C. provides funding for members to achieve refereeing qualifications such fees shall be returned to the club if the individual leaves the club within 12 months.

4. Subscriptions

4.1 Subscriptions shall be determined annually at the Annual General Meeting.

4.2 Subscriptions for age groups 6 to 18 years inclusive, shall be paid weekly, irrespective of non attendance or fixture postponement, commencing the 1st Sunday inSeptember until thelast Sunday in March but excluding 1 week at Christmas. Subscriptions for the open age group shall be paid weekly, or another arrangement agreed by the committee, on a pay per play basis and will be set at a level sufficient to cover all expenses incurred by the open age team i.e. kit, ground hire, training, referees, league registration, insurance, advertising, competition entry fees & trophies and any other expenses not listed above. Any surplus funds raised shall be passed to the club Treasurer.

4.3 Club members who are not registered with a League will pay a reduced subscription.

4.4 If a player is four weeks in arrears with subscriptions, unless extenuating circumstances apply, then that player will not be eligible for selection until all subscriptions are fully up to date.

5. Team Manager Responsibilities

5.1 Team managers shall be responsible for all matters of training and team selection. Their decision shall be final and binding at all times.

5.2 Team managers may appoint up to three assistants for the purposes of training, subscription collection, raffles etc. as necessary.

5.3 Separate receipts for all items of expenditure are required for production to the Treasurer to ensure that accounts can be published monthly and annually at the Annual General Meeting. Annual accounts are to be audited by an independent firm of Accountants each financial year.

5.4 All team managers are responsible for keeping a full record of all players participating in every league and cup competition game played and for providing such records to the club secretary in he week following each game

5.5 All managers will pay fines relating to their team where they occur as a result of their own misadministration. These will not be re-imbursed by E.B.F.C.

5.6 All managers of E.B.F.C. teams will be encouraged to seek F.A. Level 1 coaching accreditation as a minimum. Allcourse costs will be re-imbursed by E.B.F.C.

5.7 The manager responsible for organising any overseas Football Tournament will ensure that all parent/guardians sign an agreement with E.B.F.C. which will undertake to meet all financial obligations for their family/friends undertaking the trip. Any withdrawals by the parent/guardian or friends will result in the loss of all monies paid in line with booking conditions.

5.8 Where E.B.F.C. provides funding for managers or coaches to achieve coaching qualifications such fees should be refunded to the club if the manager or coach leaves the club within two years of attaining the qualification.

6. Safety

6.1 Every player must wear shinpads during matches in accordance with F.I.F.A. rules, with ankle pads as an optional extra. Shinpads must also be worn in training where a competitive game is to be played.

6.2 Where a playing member is seriously injured whilst participating in an organised game on behalf of the club, the Management Committee shall review each case individually before determining the level, if any, of any ex gratia payments to be made. Previous payments made to players shall not be treated as precedents.

6.3 It is understood that the Club or any members thereof cannot be held responsible for any action, injury or damage caused to either property or persons.

7. Discipline

7.1 Any club member bringing the name of the club into disrepute or breaking the rules of the club is liable to disciplinary action by the Management Committee.

8. Parental Responsibilities

8.1 By agreeing to permit their child to play football for E.B.F.C. i.e. the signing of a parental consent form, a parent will be assumed to give consent for photographs of their child to be taken at the club's discretion, unless agreement is withdrawn by providingwritten communication to the club secretary withdrawing such permission.

9. Kit & Equipment

9.1 All kit and equipment purchased for or on behalf of Eckington B.F.C. shall remain the property of Eckington B.F.C. at all times.




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